Meeting Cost Calculator

Professional Meeting Cost Calculator

Number of Attendees

Meeting Duration (minutes)

Avg. Annual Salary ($)

Meetings per Week

This Meeting$230.77

Per Minute$3.85

Per Week$1,153.85

Per Year$60,000.20

00:00:00

$0.00

Professional Meeting Cost Calculator

Features

Total meeting cost = headcount × loaded hourly rate × meeting hours
Tip: multiply base salary by ~1.3 to approximate loaded cost (benefits, taxes, overhead) before entering
Configurable attendee count, average salary, and meeting duration
Useful for cost-justifying meeting agendas and identifying wasteful recurring meetings
Runs entirely in your browser

Convert annual salary to hourly: salary / 2080 (52 weeks × 40 hours) gives base hourly rate.
For "loaded cost" (what the employer actually pays), multiply base hourly by ~1.3 to include benefits, employer taxes, and overhead.
For executives where the loaded rate is harder to estimate, use a conservative multiplier of 2x base salary.
For software engineers in major markets, a quick rule-of-thumb loaded cost is $100–$200/hour.
This is a single-rate calculator. For mixed-seniority meetings, calculate each attendee separately and sum.

Yes, completely free with no registration, no limits, and no hidden costs.

All processing happens in your browser. No data is ever sent to any server or third party.

Once loaded, the tool works entirely offline. All processing is done client-side with JavaScript.

Works in Chrome, Firefox, Safari, Edge, and all modern browsers on desktop and mobile.

Yes, all output is yours to use freely in any personal or commercial project without restrictions.